Gradebook Calculation Anomoly

In what appears to be a gradebook calculation anomaly, be sure items are categorized appropriately even if you course is only using categories for organization – otherwise final course grade calculations may be inaccurate – as the following video explains.

 

To address categorization of an item, check the Gradebook>Settings>Categories and Weighting to insure you’ve setup the gradebook correctly (specific to each course).  Next insure all items which have bearing on the overall grade are INCLUDED in the course grade calculation – making sure they DO NOT have a calculator with a slash through it AND that they are not in an uncategorized category:

edititemdetailsgradebookuncategorized

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How do I post official midterm or end-of-term grades?

To post midterm or end-of-term grades you’ll need to have access to both Sakai and My.JohnsonU.edu.  Both sites use the same set of credentials to login. The easiest way is to pull up your course in Sakai, and then open up a corresponding window for your course in My.JohnsonU.edu in a separate window or tab and arrange the windows so you can see both on the same screen. Verify you’re looking at the same course on both sites and then enter your grades accordingly.

coursegradeentry

For Sakai:

  1. Login to Sakai
  2. Go to the course
  3. In the course click on Gradebook
  4. Click on Course Grades at the top
  5. You should see the course grades for all your students listed in alphabetical order by last name

jenzabarexportalgradeentrydropdownmenuFor My.JohnsonU.edu

  1. Open a new window, or simply click on the My.JohnsonU.edu link from the Get Help menu in Sakai
  2. Login to My.JohnsonU.edu
  3. Click on Faculty near the top
  4. Locate the course in the Course List area
  5. Under the Go Directly To column drop-down box, choose Grade Entry
  6. Use the drop down menu to select the appropriate grade for each student (who are listed in alphabetical order by last name
  7. Once done be sure to Save your entries

At this point you’ve recorded the grades and they are available for the Registrar to see. The timeframe for entering or changing official midterm or end-of-term grades is usually no more than 2 weeks prior to the official published date and the Registrar’s Office. If you don’t see any drop-down boxes to select student Grades in My.JohnsonU.edu for your course it’s likely the Registrar has yet to open up courses for grade entry.  Contact the Registrar for more information about when your course will be opened for grade entry.

What is Campus Connect?

You can access an unofficial copy of your transcript, register for classes and see financial aid information (if applicable) by using CampusConnect.  You can login to CampusConnect with your student ID (6 digits) and PIN (4 digit) at www.johnsonu.edu/campus.  Once logged in follow the onscreen menus to find the information you’re looking for.

Campus Connect Login
Campus Connect Login

How do I communicate mid-term and final grades to the Registrar?

Summary

This article includes instructions on how to communicate mid-term and final grades to the Registrar.

Official grades are recorded and reported through the FacultyAccess system.  No connection between Sakai and FacultyAccess exists at this time, so faculty must finalize their grades in Sakai and then record those grades in FacultyAccess.

  1. In Sakai, go to the Gradebook for the course in question.
  2. Click Course Grades
  3. Sort the Student Name field (by clicking on the field heading) by last name to match the listing for the course in FacultyAccess
  4. Open a separate tab or browser window and login to FacultyAccess at www.johnsonu.edu/FAS

    Faculty Access
    Faculty Access Login Screen
  5. Using the menu options at the top, navigate to the term and course in question. Hover over Available Options and choose Faculty Menu.
  6. Next hover over the new Administrative menu option and select Grade Entry.
  7. Choose from the list of termcodes and click Go!
  8. Choose from the list of available courses and click Go!
  9. Finally, enter the appropriate grades and click Submit.

If you are unable to login to FacultyAccess, grades can be communicated by contacting the Registrar directly.

Leverage the Gradebook Tool

Sakai can calculate and store grade information and distribute it to students online using the Gradebook tool. This tool is very flexible and allows instructors to:

  • Autocalculate course grades, with the ability to override any course grade.
  • Create categories to organize items and allow for weighting of grades.
  • Enter, view, edit, and release to students scores, grades, and comments.
  • Transmit scores to the Gradebook from other tools, such as Quiz & Survey, Assignments, or Forums, thereby creating a corresponding item in the Gradebook and recording student scores.
  • Export scores and grades to Excel (.csv) and use this file to import grades to E-Grades.
  • Import item scores from spreadsheet (.csv) files.

Post your official grades to FacultyAccess

  1. Once you’ve got your final course letter grades, click on over to Faculty Access (also available from off-campus) and login with your credentials.
  2. Under the “Available Options” tab> click Faculty Menu
  3. Next, under “Administrative” tab> click Grade entry
  4. Next select the term code and specific course.
  5. Click Go.
  6. Enter the Course Grades (letter)

At the bottom of the page, choose YES if you’re completely done entering grades for that course. Choose NO if you still need to come back to the course to add additional grades or adjust a student’s final letter grade before the grade submission deadline.