Your Course Gradescale

If you’re like most faculty – you’re using some sort of gradescale to calculate the overall course letter grade students earn as a result of accomplishing certain tasks in your course(s).

As such, it’s important to make sure that the gradescale being used in the course site is the same one  you’ve published in your official as the gradescale.  If you’re using a 10 point scale in your syllabus, make sure you check out the My Grades>Settings>Grading Schema, to make sure they’re the same.

If they’re not, adjust the My Grades>Settings>Grading Schema to be the same as what you have published in your syllabus. To do so:

  1. In the course go to My Grades (Gradebook)>Settings>Grading Schema
  2. Alter the Minimum Percentage column entries as needed.
  3. Once done, select Save Changes at the bottom.

Keep in mind that A+ grades cannot be recorded on student transcripts (an A is the highest recorded grade). As such then, you can just use the Remove button to remove that mapping of the gradebook scale, and Save Changes at the bottom of the scale settings page.

It’s critical to make sure what you decide to use or what’s mandated by the school your course falls under is used in the course site calculation gradebook. As each school and/or course may use a slightly different scale, faculty have access to modify the scale as needed based on how the course is designed.

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Will Sakai look different following the upgrade?

While there are some improvements to accessibility and some on-going tweaks to improve color contrast issues, the upgrade to Sakai will not affect the overall appearance that much.  For mobile users – the difference in course navigation will be much-improved.

Desktop/Laptop view:

Sakai 11
Sakai - Pre Upgrade Desktop View

Following Upgrade:
Sakai - Post Upgrade Desktop View

Mobile view (Sakai 11/Post-Upgrade):
Sakai - Pre Upgrade Mobile View  Sakai - Post Upgrade Mobile View

More detail will be distributed in the coming weeks and those following the upgrade.

Gradebook Calculation Anomoly

In what appears to be a gradebook calculation anomaly, be sure items are categorized appropriately even if you course is only using categories for organization – otherwise final course grade calculations may be inaccurate – as the following video explains.

 

To address categorization of an item, check the Gradebook>Settings>Categories and Weighting to insure you’ve setup the gradebook correctly (specific to each course).  Next insure all items which have bearing on the overall grade are INCLUDED in the course grade calculation – making sure they DO NOT have a calculator with a slash through it AND that they are not in an uncategorized category:

edititemdetailsgradebookuncategorized

How do I post official midterm or end-of-term grades?

To post midterm or end-of-term grades you’ll need to have access to both Sakai and My.JohnsonU.edu.  Both sites use the same set of credentials to login. The easiest way is to pull up your course in Sakai, and then open up a corresponding window for your course in My.JohnsonU.edu in a separate window or tab and arrange the windows so you can see both on the same screen. Verify you’re looking at the same course on both sites and then enter your grades accordingly.

coursegradeentry

For Sakai:

  1. Login to Sakai
  2. Go to the course
  3. In the course click on Gradebook
  4. Click on Course Grades at the top
  5. You should see the course grades for all your students listed in alphabetical order by last name

jenzabarexportalgradeentrydropdownmenuFor My.JohnsonU.edu

  1. Open a new window, or simply click on the My.JohnsonU.edu link from the Get Help menu in Sakai
  2. Login to My.JohnsonU.edu
  3. Click on Faculty near the top
  4. Locate the course in the Course List area
  5. Under the Go Directly To column drop-down box, choose Grade Entry
  6. Use the drop down menu to select the appropriate grade for each student (who are listed in alphabetical order by last name
  7. Once done be sure to Save your entries

At this point you’ve recorded the grades and they are available for the Registrar to see. The timeframe for entering or changing official midterm or end-of-term grades is usually no more than 2 weeks prior to the official published date and the Registrar’s Office. If you don’t see any drop-down boxes to select student Grades in My.JohnsonU.edu for your course it’s likely the Registrar has yet to open up courses for grade entry.  Contact the Registrar for more information about when your course will be opened for grade entry.

Grading Scale Update – Checking the Grading Scale in Sakai

As part of the annual end of the year meetings last year – the university adopted a formalized grading scale.  As stated in the current catalog (page 294) “All Johnson professors use this scale unless the unique demands of their subject matter require a different approach. In such cases, the alternative grade scale appears in the course syllabus“. The grading scale is:

2014JUGradingScale

To modify the grade scale in a course (Sakai does not use the new scale as the default when creating new courses):

  1. Go to Gradebook>Course Grade Options and modify the minimum % column to the following:
    A+ = 101
    A = 97
    A- = 94
    B+ = 91
    B = 87
    B- = 84
    C+ = 81
    C = 77
    C- = 74
    D+ = 71
    D = 68
    D- = 65
    F = 0
  2. The scale above does NOT make adjustment for rounding up.  If so, adjust the minimum % by .5 accordingly.
  3. Once done, be sure to click the SAVE button to apply the scale changes to the course’s grade book (and student grades).

How do I communicate mid-term and final grades to the Registrar?

Summary

This article includes instructions on how to communicate mid-term and final grades to the Registrar.

Official grades are recorded and reported through the FacultyAccess system.  No connection between Sakai and FacultyAccess exists at this time, so faculty must finalize their grades in Sakai and then record those grades in FacultyAccess.

  1. In Sakai, go to the Gradebook for the course in question.
  2. Click Course Grades
  3. Sort the Student Name field (by clicking on the field heading) by last name to match the listing for the course in FacultyAccess
  4. Open a separate tab or browser window and login to FacultyAccess at www.johnsonu.edu/FAS

    Faculty Access
    Faculty Access Login Screen
  5. Using the menu options at the top, navigate to the term and course in question. Hover over Available Options and choose Faculty Menu.
  6. Next hover over the new Administrative menu option and select Grade Entry.
  7. Choose from the list of termcodes and click Go!
  8. Choose from the list of available courses and click Go!
  9. Finally, enter the appropriate grades and click Submit.

If you are unable to login to FacultyAccess, grades can be communicated by contacting the Registrar directly.

Using Categories and Weighting in Gradebook

Summary

This article shows you how to create categories and assign Gradebook items to those categories; you also learn how to weight categories.

Create categories

Step 1: Click Gradebook in the tool list.

Step 2: Click Gradebook Setup.

Step 3: Under Categories & Weighting, choose Categories only.

Step 4: In the text box that appears, type a name for the category you’re adding.

To create more than one category, click Add a Category.

Step 5: When you are finished, click Save Changes.

Create Categories with Weighted Grades

Step 1: Click Gradebook in the tool list.

Step 2: Click Gradebook Setup.

Step 3: Under Categories & Weighting, choose Categories & Weighting.

Step 4: In the text box that appears, type a name for the category you’re adding.

To create more than one category, click Add a Category.

Step 5: Next to each category name, in the % column, enter a number representing that category’s percentage of the final grade.

The total percentage must equal 100%. Before you can save your changes, the Running Total must equal 100%, and the Needed Total must equal 0%.

Step 6: Click Save Changes.

Add Gradebook Items to a Category

After you create a category, you can assign Gradebook items to it. You can assign an item when you create it or by editing an existing item. Once you have created categories in your Gradebook, the option to assign a category to a Gradebook item will appear.

Things to Consider
When you assign Gradebook items to a category, keep in mind that items that are worth more points are already “weighted” more heavily. If you want all items to influence the grade equally, you must make them worth the same point value or use percentage grades.