Setting dates for an Assessment

Setting dates for what’s due in a course is often a complex process even if you’re not using some sort of digital mechanism to do so – making sure to include your late policy, correct for official out of class dates and long holidays can be a challenge.  It can be done though by thinking about things ahead of time and knowing how to set them in the course.

When using Tests and Quizzes in a course for assessment, setting the dates is pretty simple, esp. if it’s the only thing you’re doing. Creating an assessment is another conversation entirely (because it’s also a complex concept – depending on what you’re trying to do).

If you’ve been given a course to prep, or if you’ve already got your assessments built in Sakai and just need to make them ready for students to take, you can follow the directions for each assessment:

Step 1. In the course, go to Tests and Quizzes

Step 2. Below the Create from Scratch area, on the Working Copies tab (a), select Settings from the Select Action drop down menu (b) for the Quiz you want to adjust or change.

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Step 3. On the new page, in the Availability and Submissions section, select the new available, due and late acceptance dates, and other settings as you deem necessary.

Step 4. Select Save Settings and Publish

Step 5. Confirm the setting and choose notification settings.

Step 6. Select the Publish button.

 

That’s it.  Note, also once an assessment is published, if you need to adjust the date/time again, be sure to do so from the Published Copies tab, instead of the Working Copies tab. As long as you’ve not changed the assessment title, if you’ve inserted it previously into a Lesson, it should be good to go. If it doesn’t seem to work from there, just go to the Lesson, and re-insert the link to the assessment, using the Add Content menu.

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How do I publish a course in Sakai?

Course sites are created for all courses offered by the University, even if it’s an independent study course.  These course sites are periodically updated to reflect the current registered enrollment reflected at My.JohnsonU.edu in keeping with Add/Drop and Withdraw deadlines.

Once a course site is created, it’s left in an unpublished state, and not available to students until an instructor publishes the course (thereby making it available to students officially registered to take the course). Course sites should be made available to students on or very shortly before the first official day the course begins.

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To publish a course site:

  1. Navigate to the course after logging into Sakai
  2. If the course is unpublished, you’ll see a status message near the top, indicating “Unpublished Site”
  3. Simply click the (Publish Now) button to change the status

To unpublish a course site:

  1. Navigate to the course after logging into Sakai
  2. Select Site Info>Manage Access
  3. Change the selection from Publish Site to Leave as Draft
  4. Save the change by selecting the Update button

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Unless needed, course sites should be unpublished 2 weeks after the conclusion of a term or session.  Doing so helps limit the number of course sites students need to negotiate in their courses and helps prevent students from potentially sharing course content with students who have yet to take the course.

How do I publish a course in Sakai?

Publishing a Course:

Publishing a course has gotten easier with the new version of Sakai (2.9.1) – a button up near the location that used to simply indicate a course’s publish state has now been replaced with a ‘Publish Now’ button, adding function to form.  To publish a site, simply click on the Publish Now button.  To return the course to unpublished, go to Site Info>Manage Access> and change the radio button to “Leave as Draft”.  Courses can still be published by going to Site Info>Manage Access if preferred.  You can also use the same area (Manage Access) to publish the course.

Publish Now Button
Publish Now Button

Faculty should publish their courses shortly before the course begins, typically the day instruction begins or at the official start of the term. Just as they are responsible for publishing their courses, faculty are also responsible for unpublishing courses. Be sure to unpublish your course(s) at the end of the term as well.  Doing so removes the course site from student’s view – keeping student’s view of Sakai less cluttered.

What does publishing a course mean?

Publishing a course means granting access to the course for students and TA’s. Sakai provides some nice granularity by allowing you to add participants (students, TA’s and even co-instructors) to the course w/o publishing the course.  Unpublished courses are accessible to anyone listed in the course Site Info area that have instructor status.  Students and TA’s do not have access to courses unless they’re listed in the participant list in Site Info and the site is published.