What is Worksite Setup in Sakai?

This short tutorial will give an overview of the Worksite Setup tool in My Workspace.

The Worksite Setup tool is primarily a place for faculty and course designers to initially create courses, but is also helpful to students in locating courses or sites that may not be listed in the Active Sites list in Preferences.  Worksite setup allows you to see all the sites you are an active member of and to sort them by Worksite Title, Type, Creator, Term code, Status and Creation Date.  In most cases the Creator is the primary faculty instructor, but not always. Clicking on the  just to the right of any Worksite Title will allow you to see the short description of the site, if the instructor or site administrator provided one.

Worksite setup listing
Worksite setup listing

A search function at the top right allows you to search your sites based only on the Worksite Title. You can also use the View and Filter by Term drop downs near the top to aid you in finding a specific course or site.

To navigate to a site or course, simply click on it’s Worksite Title from the list or search results.

The New and Edit buttons are administrative in nature and are only fully available to Faculty and Course Designers. The Delete button is only fully available to System Administrators.  Courses/Sites by default cannot be deleted in Sakai.


How do I get around in Sakai?

This short tutorial will give you a brief overview how to get around in Sakai.  Understanding course and site links along with site-specific navigation, My Workspace Preferences and Profile tools.

Once you login to Sakai you’ll be presented with the banner across the top and some navigation links on the left side.  The banner at the top represents courses and/or sites that you are a member of – and in most cases will represent courses you’re enrolled in. The My Workspace site is specific to you – to your login and is the site you’ll come to just after you login to Sakai.

The My Workspace site is your one-stop location for seeing all site Membership, Account information, Profile details and includes a cloud-based storage area of up to 1GB (in Resources), as well as simple Schedule tool and Preferences for controlling how you want courses or sites to appear across the top banner.

The My Workspace site content area also displays the Message Of The Day, a synoptic calendar (which includes date specific content from all the sites/courses you are involved in, as well as a Message Center, which reflects communications and discussion board activity in all the sites you’re a member of. There’s also a Recent Announcements area that includes the Subject and author of any Announcement made in any site or course you are a member of in Sakai.

Getting around is done by way of the top banner course/site navigation.  Site specific navigation always appears on the left.  In My Workspace, you can navigate to Announcements, Membership, Account, Profile, Resources, Preferences and More by simply clicking on the corresponding button. Click Announcements to see a comprehensive list of announcements from all sites and courses for which you’re a member. Click Membership to see all the sites you are a member of – either as a student or as a faculty member.  You may be a member of some sites that are not course-specific, such as a school-level learning community or faculty led research group.  Other tutorials cover what you can do with each of these tools.

What courses in Sakai look like
Sample Sakai Course

Click Account to see your account details, including the type of account you have.  Click Profile to add additional information about yourself that you may want to share and/or add an appropriate image of yourself – which others will be able to see and is used in the Forums of Sakai to indicate authorship.  Resources your place to store your files, with up to 1GB of storage. There’s even directions for how to add multiple files at a time under the Upload-Download Multiple Resources button. Use Preferences to organize how sites appear in the top banner and in the More Sites drawer.  Here you can choose the number of sites to display, as well as if they even appear in the banner or top drawer area.  Hidden sites are simply removed from being seen in the top banner or More Sites drawer. Preferences also allows you to adjust Notifications, Time Zone and Language settings.

Worksite setup also lists sites/courses you are a member of, along with additional information about the site type, creator and creation date, and is mostly reserved for faculty to use.

If you happen to be in a course, and want to get back to the My Workspace area, simply use the link in the top banner called My Workspace. You can additionally use the V arrow just to the right to choose a specific area to jump to within you’re My Workspace.

Preferences Quick Navigation Arrow
Preferences Quick Navigation Arrow

The left-hand navigation within Sakai can be collapsed or expanded for every site by using the blue tab just to the right of the Announcements and Membership button from My Workspace.  In the upper right-hand corner of Sakai you’ll find an icon that allows you to quickly jump to your Sakai profile, Preferences area, Welcome Tutorial.  To log out of Sakai use the Logout button in the top right of the banner area.

Collapse Navigation Button
Collapse Navigation Button

Sharing Grades with Students


The Gradebook allows you to control whether or not students can see individual Gradebook items, as well as cumulative course grades. This article shows you how to make grades available to students.

Displaying Individual Gradebook Items to Students

Step 1: From the menubar, click Gradebook.

Step 2: At the top, click Gradebook Setup.

Step 3: Under Gradebook Items Display, check the box next to Display released Gradebook Items to students, and then click Save  Changes.

Step 4: Gradebook items will be visible to students when you release them. To release an individual Gradebook item, when creating or editing the item, check Release this item to Students. (If you check this box before entering grades, grades will be visible to students when you enter them and click Save Changes.)

Step 5: If you leave the Include this item in course grade calculations box unchecked while creating or editing the item, students will see their grades for that item in parentheses to indicate that it is excluded from the course grade.

Displaying Course Grades to Students

By default course grades are not displayed to students. Do the following to display course grades to students:

Step 1: From the menubar, click Gradebook.

Step 2: At the top, click Course Grade Options.

Step 3: Under Grade Display, check the box next to Display course grade to students now, and then click Save.

The course grade will be visible to students. To specify that a Gradebook item should be counted toward the course grade, you need to check Include this item in course grade calculations when creating the item.

Update Site Preferences for Current Sites

Feeling Cluttered?

The My Workspace> Preferences area allows you to manage the number and sequence of tabs that appear at the top of your Sakai login. Use the left and right arrow buttons to change the visibility of your sites. Use the up and down buttons to promote your Active Sites into tabs. To organize your tabs:

  1. Login to Sakai
  2. In the My Workspace tab, click Preferences
  3. In the Customize Tabs area update your preferences:
    * adjust the tabs using the right/left arrow buttons to indicate if the site is part of your Active Sites or Hidden Sites
    * update the number of Tabs displayed (up to 20 if desired)
  4. Click the Update Preferences button

Unpublish Completed Courses

Unpublishing courses which students no longer need access to helps unclutter student’s view of Sakai. Unpublishing a site or course merely removes the tab from student-view – course instructors retain full access to the tab. To unpublish a course/tab:

  1. Login to Sakai
  2. Navigate to the Course/Tab you want to unpublish
  3. Select Site Info on the left, then Manage Access under the set of tabs
  4. Under Site Status, select “Leave as Draft – accessible only to site maintainers”
  5. Click Update

Students and site members with a TA role are no longer able to access the tab.

I use Forums – Where’s My Picture?

Profile Image Browse
Profile Image Browse

Forums are a great way to track student engagement – and engage with students directly in an open setting.  Having your picture appear next to your forum postings or replies can be helpful in making connections with specific students as they interact in a forum.  Forum participant’s pictures come from the image participants (students, faculty or staff) have themselves placed into the Profile tool in Sakai.

  1. To choose or change yours, login to Sakai.
  2. In Worksite Setup area click Profile.
  3. In the Profile window, hover over the profile image area and click ‘Change picture’
  4. In the area just below the image, click Browse and select an image on your computer to use. Note: the image file must be no larger than 2MB.
  5. Finally click Upload.
  6. Your image will now appear in Forum postings.